# Sample Material Traceability Record Template

This sample template helps buyers define material evidence expectations for custom actuator machined parts.

This is a planning template only. It is not a material test report, mill certificate, third-party certificate, or production release document. Actual material certificates, heat numbers, chemistry, mechanical properties, and supplier documents must be confirmed during RFQ and purchasing.

## 1. Part and Purchase Context

- Project:
- Buyer:
- Supplier:
- Part name:
- Part number:
- Drawing revision:
- Purchase order:
- Material grade:
- Material standard:
- Allowed alternatives:
- Finish or post-process:
- Prototype or batch lot:
- Destination country:

## 2. Material Source Record

- Material supplier:
- Material form: bar / plate / tube / forging / casting / other
- Heat number:
- Lot number:
- Certificate number:
- Certificate date:
- Country of origin:
- Quantity received:
- Quantity allocated to this order:
- Storage or segregation notes:

## 3. Certificate Review

| Check Item | Requirement | Certificate Evidence | Status | Notes |
| --- | --- | --- | --- | --- |
| Grade matches drawing | TBD | TBD | TBD | Confirm exact grade and standard |
| Heat number visible | TBD | TBD | TBD | Link material to production lot |
| Chemical composition | TBD | TBD | TBD | Review buyer-required elements |
| Mechanical properties | TBD | TBD | TBD | Yield, tensile, elongation, or other values |
| Hardness | TBD | TBD | TBD | If required by drawing or process |
| Heat treatment | TBD | TBD | TBD | If required before or after machining |
| Finish or coating certificate | TBD | TBD | TBD | Anodizing, passivation, plating, or other process |
| RoHS / REACH / other compliance | TBD | TBD | TBD | Only if required and confirmed |

## 4. Production Linkage

- Work order:
- Material lot issued to production:
- Machine batch:
- First article sample IDs:
- Inspection report reference:
- Finished goods lot:
- Packing label reference:
- Shipment document reference:

## 5. Buyer Release Notes

- MTR required with shipment: Yes / No
- Heat number required on label: Yes / No
- Certificate copy required before shipment: Yes / No
- Third-party verification required: Yes / No
- Customer-specific material form required: Yes / No
- Buyer approval:
- Date:

## Contact

Send material and certificate requirements to inquiry@actuatormachining.com or WhatsApp +86 188 5797 1991.